A janitorial service agreement template is a legal document that outlines the specific terms and conditions governing the provision of janitorial services between a service provider (janitorial company) and a client (property owner or manager). This template serves as a contract that protects the interests of both parties, ensuring clear expectations, responsibilities, and accountability.
Key Components of a Janitorial Service Agreement Template
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A well-structured janitorial service agreement template should include the following essential components:
1. Identification of Parties
Client: The name, address, and contact information of the property owner or manager.
Service Provider: The name, address, and contact information of the janitorial company.
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2. Scope of Services
Specific Services: A detailed list of the janitorial tasks to be performed, such as floor cleaning, trash removal, window washing, and restroom sanitation.
Frequency: The frequency of service visits, whether daily, weekly, or monthly.
Hours of Operation: The agreed-upon hours during which janitorial services will be provided.
Exclusions: Any specific tasks or areas that are not included in the service agreement.
3. Equipment and Supplies
Equipment: Specify who will provide the necessary equipment, such as cleaning supplies, vacuums, and mops.
Supplies: Determine who will be responsible for purchasing and restocking cleaning supplies.
4. Fees and Payment Terms
Rates: Clearly state the rates for the janitorial services, including any additional charges for overtime or special requests.
Payment Schedule: Outline the payment terms, such as monthly invoices and due dates.
Late Fees: Specify any penalties for late payments.
5. Insurance and Indemnification
Insurance: Require the service provider to carry general liability insurance and workers’ compensation insurance.
Indemnification: Outline the indemnification clauses, which protect each party from liability arising from the other party’s negligence or breach of contract.
Confidential Information: Specify any confidential information that will be shared between the parties and the measures to protect its confidentiality.
7. Term and Termination
Term: Define the duration of the agreement, whether it is for a fixed term or indefinite.
Termination: Outline the conditions under which either party can terminate the agreement, such as breach of contract or default.
8. Dispute Resolution
Mediation or Arbitration: Specify the preferred method for resolving disputes, such as mediation or arbitration.
9. Governing Law
Jurisdiction: Indicate the governing law that will apply to the agreement.
Design Elements for a Professional Janitorial Service Agreement Template
To convey professionalism and trust, consider the following design elements:
Clear and Concise Language: Use simple, straightforward language that is easy to understand.
Consistent Formatting: Maintain consistent formatting throughout the document, including font, size, and spacing.
Professional Layout: Use a clean and professional layout that is easy to read and navigate.
Headings and Subheadings: Use headings and subheadings to organize the content and make it more visually appealing.
White Space: Incorporate sufficient white space to improve readability and prevent the document from appearing cluttered.
Branding: If applicable, include the branding elements of both the service provider and the client.
By carefully crafting a janitorial service agreement template that includes these key components and design elements, you can establish a clear and legally binding contract that protects the interests of both parties and ensures a successful business relationship.
